The Church Electoral Roll and Annual Meetings 2026

The Electoral Rolls for St Matthew’s Harwell and All Saints’ Chilton are being revised in the period 15th March to 29th March  inclusive. The Electoral Roll is your Parish Church’s Register of Electors, the list of those qualified to vote at the Church Annual General Meeting at which the Parochial Church Council and Deanery Synod representatives are elected. You need to be on the Electoral Roll for at least 6 months to be an elected PCC member. If you are already on the Electoral Roll you do NOT need to re-register. 

An electronic copy of the Electoral Roll application form (form E2) obtained by contacting the Church Office at office@harwellandchiltonchurches.org.uk or Tel 01235 834 256. Alternatively, you can pick up a paper copy of the form from the font near the main door of either St Matthew’s or All Saints’ church. 

You should return your completed form for St Matthew’s, Harwell to Mike Pepper at 10 Jennings Lane, Harwell OX11 0EP and for All Saints’, Chilton to Carol Pigott at 18 Latton Close, Chilton OX11 0SU. The deadline in both cases is no later than 29th March 2026.
 
Why be on the church Electoral Roll? 
Being on the Electoral Roll gives you the opportunity to have your say. It is a key part of the church’s system of democracy. It gives you a vote at the church Annual Meeting. It also means that you can be elected to the church council (the “PCC”) or nominate others to be elected to it. 
 
The PCC is the key decision-making body of our churches. By law, we need a healthy number of elected ordinary PCC members to balance out the benefice-licenced clergy-people who are automatically on it! As the saying goes: if not you, then who? 
 
The Electoral Roll also gives a crude indication of church membership. The more members we have, the more say we get at the regional decision-making bodies called the Deanery & Diocesan Synod. 

If you are a committed member of our congregations, please consider adding your name to the Electoral Roll. Those aged 16-17 are eligible as well as adults. 

Annual Meetings
All Saints’ Annual Meeting will be on Sunday 26th April  following the 9.30am service at 10.30am.
 
St Matthew’s Annual Meeting will be on Sunday 19th April following the 10.30am service at 11.30am.

Please contact the Church Office (see details above) nearer the time for access to electronic or paper copies of the meeting agenda and papers.